What is a virtual data protection officer

 

Information obligations employment contracts
In the following we inform you about the collection of personal data in an employment contract. Personal data are all data that can be related to you personally, e.g. B. Name, address, email addresses, telephone number.

 

1. Contact details and company data protection officer
Responsible according to Article 4 Paragraph 7 GDPR is eAssistentin UG (limited liability), Margarethenstr. 39, 23558 Lübeck, [email protected], managing director: Marco Schiesler.

The company data protection officer of eAssistentin UG (limited liability) can be reached at the above address, for the attention of the data protection department, or at [email protected]

 

2. Purposes of data processing and legal bases
1. The data is collected, stored and, if necessary, passed on by us, insofar as it is necessary to fulfill the mutual contract by which the employee undertakes to perform the promised work and the employer to grant the agreed remuneration. The collection, storage and transfer is therefore carried out for the purpose of fulfilling the employment relationship and on the basis of the article88 paragraph1 GDPR in conjunction with §26 paragraph1 BDSG-new. Failure to provide this data can result in the employee not being hired

 

3. We transmit personal data to employees, tax advisors, courts, data storage in the cloud
Further processing will only take place if you have given your consent or if there is legal permission.

In addition, we may pass on information about this employment relationship to a lawyer. This takes place in accordance with the legal requirements, insofar as it is necessary to safeguard our legitimate interests and the legitimate interests of third parties and there is no reason to assume that your interests or fundamental rights and freedoms that require the protection of personal data prevail. The collection, storage and transfer is therefore carried out for the purpose of operational interests on the basis of Article 6 Paragraph 1 Clause 1 Letter f GDPR.

 

4. Duration of data storage
If we do not process your contact details for operational purposes, we will store the data collected for the employment contract until the period of 10 years after the employee leaves the company. We keep the information of the contractual relationship required by commercial and tax law for the legally specified periods on the basis of articles6 paragraph1 sentence1 letterc GDPR. For this period, the data will only be processed again in the event of a review by the tax authorities. After this period, the data collected for the employment contract will be deleted or blocked if deletion is not possible.

 

5.Your privacy rights
You have the right to ask us at any time about the personal data we have stored about you (Article15 GDPR) to request information. This also applies to the recipients or categories of recipients to whom this data is passed on and the purpose of storage. You also have the right, under the conditions of Article16 GDPR the correction and / or under the conditions of the article17 GDPR the deletion and / or under the conditions of the article18 GDPR to request the restriction of processing. You can also, under the conditions of Article20 DS-GVO request a data transfer at any time - provided the data is still stored with us.

In the case of the processing of personal data for the performance of tasks in the public interest (Article 6 paragraph 1 sentence 1 letter e GDPR) or to protect legitimate interests (Article 6 paragraph 1 sentence 1 letter f GDPR), you can object to the processing of your personal data at any time with effect for the future. In the event of an objection, we must refrain from any further processing of your data for the aforementioned purposes, unless

  • there are compelling, legitimate reasons for processing that outweigh your interests, rights and freedoms, or
  • The processing is necessary for the establishment, exercise or defense of legal claims.

Under the conditions of Article21 paragraph1 GDPR, data processing can be objected to for reasons that arise from the particular situation of the person concerned.

 

6. Contact
Please send all information requests, requests for information, revocations or objections to data processing by email to our data protection officer at [email protected] or by letter to the address given under 1. For more information, we refer to the full text of the GDPR, which is available on the Internet at http://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32016R0679&from=DE and our data protection declaration, which can be viewed on the Internet at https://www.eassistentin.de/datenschutz/.

You also have the opportunity to complain to the responsible supervisory authority about data protection issues.

Independent state center for data protection Schleswig-Holstein
Holstenstrasse 98

24103 Kiel

Email: [email protected]
Homepage: https://www.datenschutzzentrum.de/

 

 

 

Obligations to provide information on expenses / invoices from employees


In the following we inform you about the collection of personal data for expenses / invoices of employees. Personal data are all data that can be related to you personally, e.g. B. Name, address, email addresses, telephone number.

 

1. Contact details and company data protection officer

Responsible according to Article 4 Paragraph 7 GDPR is eAssistentin UG (limited liability), Margarethenstr. 39, 23558 Lübeck, [email protected], managing director: Marco Schiesler.

The company data protection officer of eAssistentin UG (limited liability) can be reached at the above address, for the attention of the data protection department, or at [email protected]

 

2. Purposes of data processing and legal bases
(1) The data is collected, stored and, if necessary, passed on by us, insofar as it is necessary to record and reimburse employees' expenses or bills. Expenses are money spent by a person concerned that they use to provide a service or to fulfill an order and are to be reimbursed by a third party. An invoice is a document in which a company informs its customers about the fee due under the sales contract.

The collection, storage and transfer is therefore carried out for the purpose of fulfilling the employment relationship and on the basis of the article88 paragraph1 GDPR in conjunction with §26 paragraph1 BDSG-new. Failure to provide this data can mean that the employee cannot be reimbursed for expenses or that the due invoice cannot be paid

 

3. We transmit personal data to employees, tax advisors, and the tax office. Manufacturer of cloud software for accounting
Further processing will only take place if you have given your consent or if there is legal permission.

(2) We maintain current technical measures to ensure the protection of personal data. These are adapted to the current state of the art.

 

4. Duration of data storage
If we do not process your contact details for operational purposes, we will save the data collected for expenses / invoices from employees until the period of 10 years has expired. We store the data relating to the contractual relationship required by commercial and tax law for the periods specified by law on the basis of Article 6 Paragraph 1 Clause 1 Letter c GDPR. For this period (usually 10 years), the data will be processed again solely in the event of a review by the tax authorities. The data collected by employees for expenses / invoices will then be deleted or blocked if deletion is not possible.

 

5. Your privacy rights
You have the right to ask us at any time about the personal data we have stored about you (Article15 GDPR) to request information. This also applies to the recipients or categories of recipients to whom this data is passed on and the purpose of storage. You also have the right, under the conditions of Article16 GDPR the correction and / or under the conditions of the article17 GDPR the deletion and / or under the conditions of the article18 GDPR to request the restriction of processing. You can also under the conditions of Article20 DS-GVO request a data transfer at any time - provided the data is still stored with us.

In the case of the processing of personal data for the performance of tasks in the public interest (Article 6 paragraph 1 sentence 1 letter e GDPR) or to protect legitimate interests (Article 6 paragraph 1 sentence 1 letter f GDPR), you can object to the processing of your personal data at any time with effect for the future. In the event of an objection, we must refrain from any further processing of your data for the aforementioned purposes, unless

  • there are compelling, legitimate reasons for processing that outweigh your interests, rights and freedoms, or
  • The processing is necessary for the establishment, exercise or defense of legal claims.

Under the conditions of Article21 paragraph1 GDPR, data processing can be objected to for reasons that arise from the particular situation of the person concerned.

 

6. Contact
Please send all information requests, requests for information, revocations or objections to data processing by email to our data protection officer at [email protected] or by letter to the address given under 1. For more information, please refer to the full text of the GDPR, which is available on the Internet at http://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32016R0679&from=DE is available and our data protection declaration, which can be viewed on the Internet at https://www.eassistentin.de/datenschutz/.

You also have the opportunity to complain to the responsible supervisory authority about data protection issues.

Independent state center for data protection Schleswig-Holstein
Holstenstrasse 98

24103 Kiel

E-mail: [email protected]
Homepage:
https://www.datenschutzzentrum.de/

 

 

 

 

Information requirements for applicant management software

In the following we inform you about the collection of personal data by our applicant management software. Personal data are all data that can be related to you personally, e.g. name, address, e-mail addresses, telephone number.

 

1. Contact details and company data protection officer
Responsible according to Article 4 Paragraph 7 GDPR is eAssistentin UG (limited liability), Margarethenstr. 39, 23558 Lübeck, [email protected], managing director: Marco Schiesler.

The company data protection officer of eAssistentin UG (limited liability) can be reached at the above address, for the attention of the data protection department, or at [email protected]

 

2. Purposes of data processing and legal bases
The data is collected, stored and, if necessary, passed on by us, as far as it is necessary to support recruitment with the help of a personnel management system. This includes all methods, instruments and processes for controlling and managing applicant management using HR software. (If necessary: ​​with the help of cloud software.) The collection, storage and transfer is therefore carried out for the purpose of pre-contractual measures at the request of the person concerned on the basis of Article 6 Paragraph 1 Clause 1 Letter b GDPR and for the purpose of fulfilling the employment relationship and based on the article88 paragraph1 GDPR in conjunction with §26 paragraph1 BDSG-new. As well as for pre-contractual measures at the request of the person concerned

Failure to provide this data can result in the applicant not being able to be hired or operational processes being disrupted and stalling

 

3. We transmit personal data to employees, manufacturers of the cloud software
Further processing will only take place if you have given your consent or if there is legal permission.

(2) We maintain current technical measures to ensure the protection of personal data. These are adapted to the current state of the art.

 

4. Duration of data storage
If we do not process your contact details for operational purposes, we will save the data collected for our applicant management software until the deadline of 12 months after the application has been rejected. After this period, the data collected for our applicant management software will be deleted or blocked if deletion is not possible.

 

5. Your privacy rights
You have the right to ask us at any time about the personal data we have stored about you (Article15 GDPR) to request information. This also applies to the recipients or categories of recipients to whom this data is passed on and the purpose of storage. You also have the right, under the conditions of Article16 GDPR the correction and / or under the conditions of the article17 GDPR the deletion and / or under the conditions of the article18 GDPR to request the restriction of processing. You can also, under the conditions of Article20 DS-GVO request a data transfer at any time - provided the data is still stored with us.

In the case of the processing of personal data for the performance of tasks in the public interest (Article 6 paragraph 1 sentence 1 letter e GDPR) or to protect legitimate interests (Article 6 paragraph 1 sentence 1 letter f GDPR), you can object to the processing of your personal data at any time with effect for the future. In the event of an objection, we must refrain from any further processing of your data for the aforementioned purposes, unless

  • there are compelling, legitimate reasons for processing that outweigh your interests, rights and freedoms, or
  • The processing is necessary for the establishment, exercise or defense of legal claims.

Under the conditions of Article21 paragraph1 GDPR, data processing can be objected to for reasons that arise from the particular situation of the person concerned.

 

6. Contact
Please send all information requests, requests for information, revocations or objections to data processing by e-mail to our data protection officer at [email protected] or by letter to the address given under 1. For more information, we refer to the full text of the GDPR, which is available on the Internet at http://eurlex.europa.eu/legalcontent/DE/TXT/HTML/uri=CELEX:32016R0679&from=DE and our data protection declaration, which can be viewed on the Internet at https://www.eassistentin.de/datenschutz/.

You also have the opportunity to complain to the responsible supervisory authority about data protection issues.

Independent state center for data protection Schleswig-Holstein
Holstenstrasse 98

24103 Kiel

Email: [email protected]
Homepage: https://www.datenschutzzentrum.de/

 

 

 

 

 

Information requirements for applications (email / post)
In the following we will inform you about the collection of personal data when you apply by email or post. Personal data are all data that can be related to you personally, e.g. name, address, e-mail addresses, telephone number.

1. Contact details and company data protection officer
Responsible according to Article 4 Paragraph 7 GDPR is eAssistentin UG (limited liability), Margarethenstr. 39, 23558 Lübeck, [email protected], managing director: Marco Schiesler.

The company data protection officer of eAssistentin UG (limited liability) can be reached at the above address, for the attention of the data protection department, or at [email protected]

 

2. Purposes of data processing and legal bases
1. The data is collected, stored and, if necessary, passed on by us, as far as it is necessary to process an application that represents an offer from a job seeker to an employer in the economy or in the public service to establish an employment or apprenticeship relationship. The applicant sends this to the company by email or post. The collection, storage and transfer takes place for the purpose of pre-contractual measures at the request of the person concerned on the basis of articles6 paragraph1 sentence1 letterb GDPR. Failure to provide this data may mean that the applicant cannot be hired

 

3. We transmit personal data to employees, providers in the cloud
Further processing will only take place if you have given your consent or if there is legal permission.

(2) We maintain current technical measures to ensure the protection of personal data. These are adapted to the current state of the art.

 

4. Duration of data storage
If we do not process your contact details for operational purposes, we will save the data collected for the application until the period of 6 months after the rejection has expired. After this period has expired, the data collected for the application will be deleted or blocked if deletion is not possible.

 

5. Your privacy rights
You have the right to ask us at any time about the personal data we have stored about you (Article15 GDPR) to request information. This also applies to the recipients or categories of recipients to whom this data is passed on and the purpose of storage. You also have the right, under the conditions of Article16 GDPR the correction and / or under the conditions of the article17 GDPR the deletion and / or under the conditions of the article18 GDPR to request the restriction of processing. You can also, under the conditions of Article20 DS-GVO request a data transfer at any time - provided the data is still stored with us.

In the case of the processing of personal data for the performance of tasks in the public interest (Article 6 paragraph 1 sentence 1 letter e GDPR) or to protect legitimate interests (Article 6 paragraph 1 sentence 1 letter f GDPR), you can object to the processing of your personal data at any time with effect for the future. In the event of an objection, we must refrain from any further processing of your data for the aforementioned purposes, unless

  • there are compelling, legitimate reasons for processing that outweigh your interests, rights and freedoms, or
  • The processing is necessary for the establishment, exercise or defense of legal claims.

Under the conditions of Article21 paragraph1 GDPR, data processing can be objected to for reasons that arise from the particular situation of the person concerned.

 

6. Contact
Please send all information requests, requests for information, revocations or objections to data processing by e-mail to our data protection officer at [email protected] or by letter to the address given under 1. For more information, we refer to the full text of the GDPR, which is available on the Internet at http://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32016R0679&from=DE and our data protection declaration, which can be viewed on the Internet at https://www.eassistentin.de/datenschutz/.

You also have the opportunity to complain to the responsible supervisory authority about data protection issues.

Independent state center for data protection Schleswig-Holstein
Holstenstrasse 98

24103 Kiel

Email: [email protected]
Homepage: https://www.datenschutzzentrum.de/

 

 

 

Information requirements for electronic payment transactions

In the following we inform you about the collection of personal data in electronic payment transactions. Personal data are all data that can be related to you personally, e.g. B. Name, address, email addresses, telephone number, bank details.

 

1. Contact details and company data protection officer
Responsible according to Article 4 Paragraph 7 GDPR is eAssistentin UG (limited liability), Margarethenstr. 39, 23558 Lübeck, [email protected], managing director: Marco Schiesler.

The company data protection officer of eAssistentin UG (limited liability) can be reached at the above address, for the attention of the data protection department, or at [email protected]

 

2. Purposes of data processing and legal bases
(1) The data is collected, stored and, if necessary, passed on by us, as far as it is necessary to record any payment orders that have still been submitted on EDP media and to process them in clearing transactions between the banks using the paperless data carrier exchange process (cashless payment transactions). The collection, storage and transfer is therefore carried out for the purpose of the employment relationship on the basis of the article88 paragraph1 GDPR in conjunction with §26 paragraph1 BDSG-new or for the purpose of fulfilling a contract with the data subject on the basis of Article 6 paragraph 1 sentence 1 letterb GDPR.

Failure to provide this data can result in the payment of outstanding receivables and the collection of liabilities not being possible

 

3. We transmit personal data to employees, bank
Further processing will only take place if you have given your consent or if there is legal permission.

 

4. Duration of data storage
If we do not process your contact details for operational purposes, we will store the data collected for electronic payment transactions until the purpose for which the data was collected has been fulfilled and is no longer required or until the statutory retention period of 10 years has expired. Your data will also be deleted if storage is not permitted. After this period, the data collected for this process will be deleted or blocked if deletion is not possible.

 

5. Your privacy rights
You have the right to ask us at any time about the personal data we have stored about you (Article15 GDPR) to request information. This also applies to the recipients or categories of recipients to whom this data is passed on and the purpose of storage. You also have the right, under the conditions of Article16 GDPR the correction and / or under the conditions of the article17 GDPR the deletion and / or under the conditions of the article18 GDPR to request the restriction of processing. You can also, under the conditions of Article20 DS-GVO request a data transfer at any time - provided the data is still stored with us.

In the case of the processing of personal data for the performance of tasks in the public interest (Article6 paragraph1 sentence1 lettere GDPR) or to protect legitimate interests (Article6 paragraph1 sentence1 letterf GDPR), you can object to the processing of your personal data at any time with effect for the future. In the event of an objection, we must refrain from any further processing of your data for the aforementioned purposes, unless

  • there are compelling, legitimate reasons for processing that outweigh your interests, rights and freedoms, or
  • The processing is necessary for the establishment, exercise or defense of legal claims.

Under the conditions of Article21 paragraph1 GDPR, data processing can be objected to for reasons that arise from the particular situation of the person concerned.

 

6. Contact
Please send all information requests, requests for information, revocations or objections to data processing by e-mail to our data protection officer at [email protected] or by letter to the address given under 1. For more information, please refer to the full text of the GDPR, which is available on the Internet at http://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32016R0679&from=DE is available and our data protection declaration, which can be viewed on the Internet at https://www.eassistentin.de/datenschutz/.

You also have the opportunity to complain to the responsible supervisory authority about data protection issues.

Independent state center for data protection Schleswig-Holstein
Holstenstrasse 98

24103 Kiel

E-mail: [email protected]
Homepage:
https://www.datenschutzzentrum.de/

 

 

 

 

Obligation to provide information, contact details, business partners


In the following we inform you about the collection of personal data from contact details of business partners (inquiries, orders from companies and service providers). Personal data are all data that can be related to you personally, e.g. B. Name, address, email addresses, telephone number; Name of employer, position.

 

1. Contact details and company data protection officer
Responsible according to Article 4 Paragraph 7 GDPR is eAssistentin UG (limited liability), Margarethenstr. 39, 23558 Lübeck, [email protected], managing director: Marco Schiesler.

The company data protection officer of eAssistentin UG (limited liability) can be reached at the above address, for the attention of the data protection department, or at [email protected]

 

2. Purposes of data processing and legal bases
(1) The data is collected, stored and, if necessary, passed on by us, as far as it is necessary to collect contact data from business partners such as suppliers and interested parties, which are stored in contact folders for long-term interactions between two economic entities that are geared to economic goals from which business emerges. The collection, storage and transfer is therefore carried out for the purpose of fulfilling the contract with the data subject on the basis of Article 6 Paragraph 1 Clause 1 Letterb GDPR. Failure to provide this data can mean that business partners cannot be contacted. And orders cannot be processed

 

3. We transmit personal data to employees, tax consultants, cloud software providers (external service providers)
Further processing will only take place if you have given your consent or if there is legal permission.

We maintain current technical measures to ensure the protection of personal data. These are adapted to the current state of the art.

 

4. Duration of data storage
If we do not process your contact details for operational purposes, we will store the data collected for contact details of business partners until the purpose for which the data was collected has been fulfilled and is no longer required or until the period of 10 years has expired. Your data will also be deleted if storage is not permitted. After this period, the data collected for this process will be deleted or blocked if deletion is not possible.

 

5. Your privacy rights
You have the right to ask us at any time about the personal data we have stored about you (Article15 GDPR) to request information. This also applies to the recipients or categories of recipients to whom this data is passed on and the purpose of storage. You also have the right, under the conditions of Article16 GDPR the correction and / or under the conditions of the article17 GDPR the deletion and / or under the conditions of the article18 GDPR to request the restriction of processing. You can also, under the conditions of Article20 DS-GVO request a data transfer at any time - provided the data is still stored with us.

In the case of the processing of personal data for the performance of tasks in the public interest (Article6 paragraph1 sentence1 lettere GDPR) or to protect legitimate interests (Article6 paragraph1 sentence1 letterf GDPR), you can object to the processing of your personal data at any time with effect for the future. In the event of an objection, we must refrain from any further processing of your data for the aforementioned purposes, unless

  • there are compelling, legitimate reasons for processing that outweigh your interests, rights and freedoms, or
  • The processing is necessary for the establishment, exercise or defense of legal claims.

Under the conditions of Article21 paragraph1 GDPR, data processing can be objected to for reasons that arise from the particular situation of the person concerned.

 

6. Contact
Please send all information requests, requests for information, revocations or objections to data processing by e-mail to our data protection officer at [email protected] or by letter to the address given under 1. For more information, please refer to the full text of the GDPR, which is available on the Internet at http://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32016R0679&from=DE is available and our data protection declaration, which can be viewed on the Internet at https://www.eassistentin.de/datenschutz/.

You also have the opportunity to complain to the responsible supervisory authority about data protection issues.

Independent state center for data protection Schleswig-Holstein
Holstenstrasse 98

24103 Kiel

E-mail: [email protected]
Homepage:
https://www.datenschutzzentrum.de/

 

 

 

 

Information requirements for payroll accounting

In the following we inform you about the collection of personal data in payroll accounting. Personal data are all data that can be related to you personally, e.g. B. Name, address, email addresses, telephone number.

 

1. Contact details and company data protection officer

Responsible according to Article 4 Paragraph 7 GDPR is eAssistentin UG (limited liability), Margarethenstr. 39, 23558 Lübeck, [email protected], managing director: Marco Schiesler.

The company data protection officer of eAssistentin UG (limited liability) can be reached at the above address, for the attention of the data protection department, or at [email protected]

 

2. Purposes of data processing and legal bases
1. The data is collected, stored and, if necessary, passed on by us, insofar as it is necessary to record, settle and book wages (wages and salaries) as well as the statutory and voluntary deductions. The collection, storage and transfer is therefore carried out for the purpose of fulfilling the employment relationship and on the basis of the article88 paragraph1 GDPR in conjunction with §26 paragraph1 BDSG-new as well as for the purpose of fulfilling a legal obligation of the person responsible on the basis of Article6 paragraph1 sentence1 letterc GDPR. Failure to provide this data can mean that wages and salaries cannot be paid out

 

3. We transmit personal data to employees, tax advisors, social security agencies, courts, data storage in the cloud
Further processing will only take place if you have given your consent or if there is legal permission.

In addition, we may pass on information about this employment relationship to a lawyer. This takes place in accordance with the legal requirements, insofar as it is necessary to safeguard our legitimate interests and the legitimate interests of third parties and there is no reason to assume that your interests or fundamental rights and freedoms that require the protection of personal data prevail. The collection, storage and transfer is therefore carried out for the purpose of operational interests on the basis of Article 6 Paragraph 1 Clause 1 Letter f GDPR.

(2) We maintain current technical measures to ensure the protection of personal data. These are adapted to the current state of the art.

 

4. Duration of data storage
If we do not process your contact details for operational purposes, we will save the data collected for wage and salary accounting until the 10-year period has expired. We keep the information of the contractual relationship required by commercial and tax law for the legally specified periods on the basis of articles6 paragraph1 sentence1 letterc GDPR. For this period, the data will only be processed again in the event of a review by the tax authorities. After this period, the data collected for the employment contract will be deleted or blocked if deletion is not possible.

 

5. Your privacy rights
You have the right to ask us at any time about the personal data we have stored about you (Article15 GDPR) to request information. This also applies to the recipients or categories of recipients to whom this data is passed on and the purpose of storage. You also have the right, under the conditions of Article16 GDPR the correction and / or under the conditions of the article17 GDPR the deletion and / or under the conditions of the article18 GDPR to request the restriction of processing. You can also, under the conditions of Article20 DS-GVO request a data transfer at any time - provided the data is still stored with us.

In the case of the processing of personal data for the performance of tasks in the public interest (Article 6 paragraph 1 sentence 1 letter