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Application process for studying in Canada

Have you decided on Canada as a study country and have chosen your university and also made the choice of subject? Then it's time to apply. The application phase may initially be perceived as a challenge. In fact, there are a few things to consider and organize. Nevertheless, everything is half as wild as it may appear at first glance. A structured approach and good time planning is the be-all and end-all.

Anyone who has chosen a Canadian university that is a partner university of College Contact will receive the entire application process for studying in Canada professional support. The responsible academic advisor makes the first contact with the university, checks the documents for completeness and helps with any further questions.

Below is a general one Overview of the typical application process for studying in Canadathat you can use for orientation. However, you should note that there are admission requirements and the application process differences depending on the university can give. In order for your application to be successful, you should find out about the specific application process either directly at the universities or from your academic advisor.

Application process at a glance: checklist

  • Choosing the right university in Canada
  • Obtain information about the admission requirements (Which language and / or academic tests have to be completed? Are letters of motivation / recommendation part of the application? Does the university require additional documents such as a portfolio?
  • Note application deadlines and plan enough time
  • Application form to complete
  • For semesters abroad possibly make a choice of course and indicate alternatives
  • Evidence about linguistic and academic qualifications to organize
  • Certificates, evidence of study and examination achievements (Transcripts, excerpts from grades, diploma supplements) and possibly sworn translations by a certified translation agency
  • Take the necessary tests
  • Submit the complete Application documents to the responsible office: Admission Office / Department / Graduate school / Application Service Center / College Contact
  • If the check of the application is positive, the Canadian university sends a so-called Admission Offer. This is required for the Study Permit to apply. You may get one Conditional Offerif certain documents, such as language certificates, academic admission test results or performance certificates, have to be submitted later.
  • Accept the Admission Offer and Transfer of the tuition feesto the official Letter of Acceptance to obtain

Components and process of applying for a degree in Canada - step by step

© Kwantlen Polytechnic University

The exact application process for studying in Canada depends on the type of study and the respective university.

Have you decided on a university in Canada and found out about the admission requirements for your studies there? Then the next few weeks and months will be about that organize and compile the necessary application components. Depending on whether you only want to study in Canada for one or two semesters, or whether you are moving to the country for a complete undergraduate or postgraduate degree, you will have to plan more or less time for the application.

In general, of course, the following applies: The sooner the better! For short-term studies such as a semester abroad or an academic gap year, at least six months should ideally be planned for the application process. For a complete course, you should start preparing at least one year before the start of the course.

The following steps will give you one rough orientation about the application process for studying in Canada.

1. Clarification of the admission requirements

In order to guarantee a smooth application process for studying in Canada, you should first find out about the respective admission requirements. You can find them on the website of your chosen university under the respective study program. If you apply to a Canadian partner university of College Contact, you will also receive all the necessary information about the admission requirements from your academic advisor.

2. Note the application deadlines

Most universities in Canada divide the academic year into semesters. In general, the fall semester begins in August and the spring semester in January. The respective Application deadlines are not uniform, but are determined by the universities themselves. It is also not unusual that the application deadlines at the university of your choice are not uniform and that the faculties set their own deadlines.

The deadline that applies to you usually also depends on whether you want to apply for a bachelor's or master's degree or for a semester or summer program. Short-term applications are often also possible for short-term programs. Some universities in Canada may have different deadlines for international applicants than for applicants from Canada.

Find out more about the application deadlines on the websites of the university in Canada or contact the Admission Office. Also find out if you you can also submit certain documents after the official application deadline or not. If you apply through College Contact, your student advisor will always keep you informed of the current deadlines.

3. Fill out the application form

Most Canadian universities will fill out the application form on-line. Alternatively, you can print out the form, fill it in by hand and send it by post along with the other documents. Those who organize their studies in Canada through College Contact will also receive an in German manualwhich makes it easier to fill out the form.

In the provinces of Alberta, Ontario, and British Columbia, freshmen also have the option of enrolling centrally via an application service (Apply-Alberta / Ontario Universities Application Center / ApplyBC) to apply. The service centers make it easy to get around at several universities at the same time of the respective province without having to provide the general personal data each time.

Most Canadian colleges require one Fee for processing the application, the so-called Application fee. This is usually between CAD 50 and CAD 100 and will not be reimbursed if the application is rejected or withdrawn.

4. Completion of the necessary language / academic tests

© University of Winnipeg

Taking language tests and academic admission tests can also be part of the application process.

Depending on the type of program and course you have chosen, taking language tests or academic tests is part of the application process for your degree in Canada.

a. Language tests

In general, all universities in Canada require international applicants whose native language is not English to provide evidence that their Language skills at an appropriate level are located. After all, successful completion of courses is only possible if you can also follow the lessons in the foreign language.

Most English-speaking universities and colleges in Canada require one Minimum score in onestandardized language test such as the TOEFL (Test of English as a Foreign Language) or the IELTS (International English Language Testing System). You should therefore plan the preparation and evaluation time for a language test in your application process for studying in Canada.

b. Academic admission tests

Applicants for a master’s or doctoral degree often need to achieve a certain result in an academic admission test in order to be admitted to the university. There are different tests depending on the department for the graduate area:

If you have to take one of these tests for your application, you should early for an appointment at a test center To take care of. It is also necessary to allow sufficient preparation time for the tests.

It is certainly easiest for those who frame it Visiting studentProgram study at a Canadian university for only one or two semesters. Here the universities often also accept less time-consuming and costly language certificatessuch as the DAAD language certificate and academic admission tests are not expected.

5. Certificates, study and examination achievements

Indispensable for an application to study in Canada - regardless of the type of study or study program Certificates and certificates of achievement. Be it for a bachelor's degree, for further studies in the graduate area or for a semester abroad: the universities always require one certified copy of your high school diploma.

For a master’s degree, a doctorate or a semester program, you also need a Transcript of Records, so Proof of all courses and exams you have taken so far. The original of the transcript is usually submitted to her, as this can be made several times.

You have to go through German-language certificates and performance certificates certified translation agency have it translated into English.

6. Personal statement / Research proposal / Letter of Recommendation

Anyone applying for a master’s degree or a PhD program at a Canadian university must submit a so-called Personal statement (Letter of motivation) and / or a Research proposal Enclose (synopsis of the research project). In addition, he usually needs at least two letters of recommendation for his graduate studies (Letter of Recommendation) from university professors.

The Personal statement serves to make the university of yours personal and professional motivation to convince both in terms of your choice of course and in terms of your choice of university. A Research proposal is particularly required if you are applying for a PhD program or a research-oriented master’s degree. Here you set out in which area you want to research and what yours Research goals are.

How long that Personal statement / the Research proposal should be in each case is usually stated on the websites of the universities. If no precise information is given there, you should get one Maximum of 500 words do not exceed. The selection committee will appreciate it if you get to the heart of your personal and professional motivation.

Anyone for a Studies in artistic and creative areas often has to apply for a job Portfolio or submit an application folder. Sometimes something completely new has to be made on a specially specified topic. Here, too, it is important to allow enough time and proceed with care.

7. Possibly course choice for a semester abroad

Part of the application process for a semester abroad in Canada is also the choice of course at some universities. In this case you need your Include the desired courses in your application and the host university will check whether you meet the requirements and whether you can take the courses. In this case, you should think about which courses you want to / can take and which courses you should take in advance of your application Number of alternative courses specify. At other Canadian universities, on the other hand, it is more common to choose courses after admission. In order to ensure that your academic achievements are recognized, you should In any case, make a learning agreement with your home university.

8. Submitting the application and admission decision

© Vancouver Island University

The rolling admission process is common in many MBA programs at Canadian universities.

Do you have all the necessary application documents? Then you just have to do it Send to the responsible office. Depending on this, this can be Admission Offer, A certain Department or the Graduate school the college, that Application Service Center a Canadian province or a recruitment agency such as College Contact. If you apply via College Contact, you benefit from the service that a student advisor checks all your documents for completeness before forwarding them to the Canadian university.

And then the first thing to do is wait and see. The The waiting time depends on whether you have applied for a bachelor's, master's or doctoral degree. When applying for graduate programs, the Canadian university often first checks the bachelor's or master's degree completed in Germany for equivalence. In addition, the applications are often only processed after the official application deadline in order to be able to compare them with one another. In this case, of course, it can take longer before you receive a notification.

It is usually pretty quick to apply for a semester program or a summer session. Because here the Canadian universities mostly go according to the so-called Rolling Admission-Procedure in front. This means that the application will be processed as soon as it is received. This procedure is also common for MBA programs or doctorates.

9. Admission Offer / Conditional Offer accept

As soon as you do that Admission Offer, so the Confirmation of a study place, you have to accept it and usually transfer the tuition fees at the same time. This process usually takes place online via a portal on the website of the Canadian university, where you usually have your access data in Admission Offer finds. Then you will receive the Letter of Acceptance and you are official enrolled.


Further procedure after the application process

Have you received the long-awaited commitment? Congratulations! At the same time as the application process, you have ideally already taken care of the financing of your studies in Canada and can now do so at the BAföG office and / or your scholarship provider Admission Offer submit. You will also need this to apply for the Study Permit, if necessary.

The next step is to prepare for your studies abroad. That includes things like